Fees chased politely. You approve every message.
AI drafts a WhatsApp reminder for each parent from your fee sheet, in Hindi or English. Your staff approve it. Replies like “Friday tak kar denge” are logged as promises, and anything else is handed to a person. Fixed price, agreed in writing before you pay.
Fee follow-up eats
your front desk.
If this sounds like the first week of every month, a reminder desk is built for you.
Calls and chats by hand
Someone scrolls the fee register, then types or phones one parent after another.
Awkward conversations
Reminders written in a hurry sound harsh. A consistent, polite tone protects the relationship.
No record of promises
“I will pay on Friday” lives in someone’s memory, and nobody follows up on Friday.
Draft, approve, send.
A person stays in charge of every message.
Fee sheet
We start from your fee register: student, class, parent number, amount, due date.
AI drafts
A gentle reminder for upcoming fees and a firmer one for late fees, in Hindi or English.
Staff approve
Your staff approve, edit or skip each message. Nothing is sent otherwise.
Replies sorted
Promises are logged with a follow-up. Anything else comes to a person. You mark fees paid.
Know the number
before we start.
Fee reminders is our Quick automation tier and Get-Paid System is a Solution Pack. Several branches, a fee-management system to integrate, or a parent app would be scoped and quoted separately.
- Reminders from your fee sheet to parents who agreed
- Hindi or English
- You approve before anything is sent
- Activity log
- 30-day warranty
- Everything in Fee reminders
- Parent replies read: promise, paid or question
- Promise-to-pay follow-up and a daily call list
- Up to 2 integrations and a human hand-off
- 30-day warranty
Prices are in INR and exclude 18% GST; the GST-inclusive total is shown on each package. Fixed price and delivery date are agreed in writing before work starts. No ongoing subscription required. Every build includes a 30-day warranty for defects. See all AI automation packages or all pricing.
What to know,
said plainly.
| Topic | The honest answer |
|---|---|
| Parents’ and children’s data | Fee reminders involve children’s information. We use only what a reminder needs: student name, class, parent number, amount and due date. India’s DPDP Act 2023 has rules for children’s data, so please confirm your own obligations with your adviser. We do not certify legal compliance. |
| Consent | Reminders go only to parents who have agreed to WhatsApp messages. Everyone else is on a call list for your staff. Parents can opt out at any time. |
| Where fee money goes | Parents pay your own UPI, bank account or payment link. Struxa never holds fee money. |
| Marking a fee paid | The AI never marks a fee paid. When a parent says they paid, it asks your staff to check the bank. |
| Messages to students | We do not message students. Reminders go to parents. |
| Results | We do not promise that more fees will be collected. We save your staff time. You can compare your own collection for a few weeks before and after. |
| Meta approval and charges | WhatsApp business account and message-template approval takes a few days and is outside our control. Message charges are paid by you directly to Meta. |
| After the 30-day warranty | Optional Struxa Care Business at ₹15,000 a year, excluding GST. No auto-renew. |
Try the demo
before you decide.
A working demo with fictional data. No sign-up. Nothing is saved or sent.
Straight answers.
Does the AI mark a fee as paid?
Does fee money pass through Struxa?
Whose numbers does it message?
What if my fee register is messy?
Will it embarrass parents?
Can it read replies in Hindi?
How long does it take?
Tell us how you chase fees today.
Send a sample of your fee sheet with the names removed. You get a one-page fixed-price scope within 24 hours.